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Guidelines For Persons Applying For West Virginia Scientific Collecting Permits

  1. The name of the person applying for the permit should be the first name listed on the top of the application form. All additional people who may be assisting with the applicant must be listed also. If any of these people will be working “on their own” (i.e., the applicant will not be at the site while the work is being conducted), these people must submit an application in their name and have a separate permit issued to them.

  2. Clearly state the purpose for which the specimens are to be collected and attach a project proposal.

  3. Be specific in specifying where work will take place. This will assist us in reviewing the application. If the area indicated is too general, we may need to ask for additional information to insure that rare, threatened and endangered species will not be inadvertently impacted. This will result in a delay in issuing. Statewide permits will not be issued.

  4. Sign and date the application, and attach any required fees (all fees are per permit application):

      Consultants: $200.00
      Out-of-state academics/researchers/students: $25.00
      Falconers: $25.00
      In-state academics/researchers/students: No charge
      Government agencies: No charge
      Non-profit groups: No charge

      Checks may be made payable to the WV Division of Natural Resources

  5. A report must be submitted to the Scientific Collecting Permit Office (WVDNR, P.O. Box 67, Elkins, WV 26241) within 45 days of the expiration date of the permit. Report forms are available from the WVDNR. For federally listed species a map showing the capture site(s) must be included with the report. Failure to submit a report will result in denial of future permits. Information in the report will become part of the statewide Natural Heritage Database and will help us manage our natural resources.

  6. Copies of any reports or published papers resulting from your work in West Virginia are appreciated and will placed in the Natural Heritage Program files.

  7. For permits requesting to handle federally threatened or endangered species, the West Virginia Scientific Collecting Permit will allow the permittee to handle the specified species under the WVDNR’s federal endangered species permit under Section 6 of the Endangered Species Act. In general, when threatened or endangered species may be involved, separate permits will be required for each specific project.

  8. The scientific collecting permit does not allow the taking (of the holding in captivity) of any federally threatened or endangered species. Unless specifically stated otherwise on your permit, all threatened and endangered animals must be released at the site of capture.

  9. Any requests involving the taking (or the holding in captivity) of a federally threatened or endangered species must have written approval from the U.S. Fish and Wildlife Service (contact Paul Nickerson, US Fish and Wildlife Service, 300 Westgate Center Drive, Hadley, MA 01035-9598) before any permit will be considered.

  10. Permit applications requesting the handling of migratory birds must be accompanied by a copy of the applicant’s federal banding permit.

  11. If any federally threatened or endangered species is encountered, it must be reported within seven (7) days (unless noted otherwise in permit provisions) to Craig Stihler or Barbara Sargent by calling 304/637-0245 8:30am - 4:30pm, M-F (fax 304/637-0250) or writing the Endangered Species Program at PO Box 67, Elkins, WV 26241. Please include specific location data.

  12. Permits will not be issued if the applicant does not show appropriate qualifications to conduct the work stated. This is particularly true for applicants requesting permits to work with federally listed species. The applicant must provide a CV or resume which includes references, a list of publications, and other pertinent information.

  13. Please note that there may be restrictions placed on any scientific collecting permit. Failure to adhere to these provisions may result in the permit being revoked, denial of future permits, and/or legal action.

  14. The permit must be carried with you while you are in the field; conservation officers may request to see your permit.

  15. Scientific collecting permits do not give permission to access private property. Always contact landowners before entering private lands.

  16. Scientific collecting permits are issued on a calendar year basis. If a project extends beyond December 31, a new permit is required for the new calendar year.

  17. Permit holders may be requested to contact the district biologist and/or local conservation officer before beginning your work. Such requirements will be clearly stated on your permit.

  18. If you are conducting stream surveys as part of environmental permitting projects (coal mining operations, etc.) you will need to apply for a scientific collecting permit. Collecting permits for these projects will be issued on a case by case basis, with the issuance of one collecting permit followed by permit addenda for each specific project. Your main permit will explain the process for obtaining addenda. Collection methods will follow those described in Field Operations and Methods for Measuring the Ecological Condition of Wadeable Streams (EPA/620/R-94/004F, September 1998; pp. 161-182). Fisheries data from these projects are due November 30 of each year, and you will receive a Microsoft Access 97 template to report your collection results.

To download the Application for West Virginia Scientific Collection Permit, click here. - (PDF format, 5.12KB)

To download a Fillable Application for West Virginia Scientific Collection Permit, click here. - (PDF format)

(You will need Acrobat Reader to view this file)

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